Use case
Let your team see stock outside BUSY
Sales and warehouse staff often need stock figures but not a BUSY login. Give their tools read access to movement, item ledgers and ageing through the API.
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The decision it supports
- Can we promise this quantity today?
- Which stock has been sitting too long?
How it works
- 1
Step 1: Choose the view
Daybooks for movement, a single item ledger for one product, serial-number ageing for old stock. - 2
Step 2: Connect the tool
An app with its own token, or a sheet fed by a script. - 3
Step 3: Page large answers
Long lists are paged, so each answer stays within the size limit.
BUSY data it reads
Inventory daybooks · Single item ledger · Serial-number stock ageing · Material centres · Products
What you need to set up
- A tool that reads the API, or a sheet with a script.
- An API token for it.
Plus reads your BUSY data, with scripting and Google Sheets; Pro adds accounting writes; Max adds the AI Agent, which is not available yet. Go, below Plus, includes none of these. Every plan, the free trial included, has the end-to-end encrypted BUSY backup. Local mode and Cloud mode are not tied to a plan. The free trial gives Pro-level features, without the AI Agent.
What you control
- Tokens limit which companies are visible.
Where the data goes
- Stock figures go from your PC — or the Cloud-mode snapshot — to the tool you choose.
Local mode: Requests are answered by the AI Zeny Windows app on your PC. In ordinary operation AI Zeny does not persistently store the accounting data in those answers.
Cloud mode: encrypted snapshots synchronized approximately every 10–15 minutes, readable around the clock. Cloud-mode answers reflect the last completed synchronization, not live data.
Exception, in either mode: with your explicit consent, a small sample can be sent to OpenAI to correct a wrong AI-built query. AI Zeny deletes its own temporary copy after the correction; what OpenAI keeps is governed by OpenAI’s terms.
Limits
- Answers up to 2 MiB; larger answers are refused, never cut short — page through long lists.
- Cloud-mode figures reflect the last synchronization.
These are technical limits of each request and apply the same way on every plan and during the free trial. The free trial also has its own length and company, financial-year and device limits, shown on the free-trial page and when you register.
Free trial · no card or payment details · Pro-level features, without the AI Agent